Automatically add local files

The Directory Rules screen allows you to set up the knowledgebase so that KBPublisher automatically checks the nominated directory on the server every day and adds links to any new files to KBPublisher.

Standard allowed and denied extension rules apply, based on your denied and allowed extensions set in the Files Settings tab. 

Note that it doesn't actually move files, it just adds links, so once they have been added to KBPublisher if you move them from the nominated folder you will end up with broken links.

Rule options

1. The Directory is the folder on the server where the files are to be uploaded from. Directory name should be the full server path.
2. To check that the directory exists, click Read Directory. If your directory is set up properly, this will bring up a list of files in the directory ready to be uploaded.
3. If you wish to upload anything from child directories as well, check Parse child directories
4. A description is not compulsory, but it's good practice to add one so that later on, when viewing, you know why files in this directory are being picked up.
5. Check Yes for Active to start automatically uploading the files from the next scheduled time. If you want to stop the automatic upload temporarily, uncheck this box and the upload will stop until you turn it back on.

File options

6. When the files are uploaded they will be placed in the category you nominate here.
7. To choose an author against whose name the files will be uploaded click on the folder icon and Assign from the pop-up list of registered users that comes up.
8. As with any file, you can force users to log on and control who can update the uploaded files by setting private read and write 
9. By default, files are set to a default status of published, but you can change this to whatever status wish.
10. You can schedule the uploaded files to change status on a nominated date. Schedule an item explains how scheduling functionality works
11. OK saves your automatic upload.
12. Back cancels it
13. Save and parse saves the rule and executes it now.

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This functionality works in version 4.0 only