Knowledge Base for HR Departments: Knowledge Management System for Human Resources
Reduce onboarding from 3 weeks to 3-5 days. An HR self-service portal cuts department workload by 50-70% without quality loss.
Why HR Departments Need a Corporate Knowledge Base and Knowledge Management System
Chaos in Personnel Records Management
HR managers spend 20–30 hours per week searching for employment contracts, orders, policies, and regulations across disparate systems. No unified HR portal for employees. Documents are lost, duplicated, versions get mixed up.
Overload of HR Support with Routine Questions
50–70% of employee inquiries are routine questions about vacations, sick leave, certificates, benefits, and corporate programs. All of this can be resolved instantly through a corporate knowledge base.
Lengthy Onboarding and Staff Adaptation
A new employee takes 3 weeks for onboarding instead of 3–5 days. No structured personnel adaptation program, all information is scattered across emails and chats. High staff turnover due to slow onboarding.
Why Choose KBPublisher
Corporate Knowledge Base for Personnel Records Management
Knowledge Management System for HR Departments: automation of employee onboarding, personnel records management with versioning.
🎓 Employee Onboarding and Adaptation Program
Structured adaptation programs for new employees: checklists, video instructions, tests on corporate standards knowledge. Onboarding is reduced from 3 weeks to 3-5 days. HR manager tracks each newcomer's adaptation progress in real time.
📋 Personnel Records Management and Full Document Versioning
Centralized storage of employment contracts, orders, policies, and regulations in a single system. Complete change history for each document with the ability to roll back to any version. Visual comparison of document versions. Full compliance with personnel accounting and document flow requirements.
🌐 HR Self-Service Portal for Employees
Intuitive self-service portal with FAQ on vacations, sick leave, benefits, corporate programs, and perks. 50-70% of employee inquiries are resolved instantly without HR manager involvement. Responsive mobile version for access from anywhere at any time.
Three Main Problems of HR Departments (and How KBPublisher Solves Them)
Problem: A new employee takes 3 weeks for onboarding: spends hours searching for information in emails, chats, disparate documents, and systems. HR manager spends 40% of work time repeating the same instructions to newcomers.
- No structured personnel adaptation program
- All onboarding information is scattered across different systems
- Unable to track a newcomer's adaptation progress
- High staff turnover due to poor onboarding
KBPublisher Solution:
- Ready-made onboarding program with checklists, video instructions, and tests
- Centralized knowledge base for adaptation: corporate standards, processes, contacts
- Tracking each employee's adaptation progress
- Onboarding reduced from 3 weeks to 3-5 days
✓ Fast personnel adaptation = 30-40% reduction in staff turnover
Problem: "How to apply for vacation?", "Where to get a certificate?", "What benefits do I have?" — 50-70% of HR inquiries are routine questions that could be resolved through an HR self-service portal.
- HR manager spends 60% of time answering repetitive questions
- No HR self-service portal for employees
- Information about benefits, vacations, sick leave scattered across emails and chats
- Unable to scale HR support as company grows
KBPublisher Solution:
- HR self-service portal with FAQ on all routine questions
- Full-text search finds answers in 0.1 seconds
- Mobile version for employee access from anywhere
- 50-70% of inquiries resolved without HR manager involvement
✓ 50-70% reduction in HR manager workload
Current Problems:
- HR documents with personal data are stored in foreign cloud services (Google Docs, Notion, Confluence)
- No access control and audit trail for documents containing personal data
KBPublisher Solution:
- Option to install on your server — full control over personal data
- Strict access rights with LDAP/AD integration — only authorized employees see confidential HR documents
- Operation in closed loop without internet — maximum protection of personal data
Our Case Studies
Frequently Asked Questions
30-day full refund without questions or explanations. Or try it for free right now: Community Edition is completely free forever, source code is open on GitHub for independent audit.
Create an HR Self-Service Portal and Optimize Employee Onboarding Today
HR self-service portal for employees, automated onboarding and personnel adaptation program, integration with HRIS and ATS systems.