Manage Drafts

To manage existing drafts or create a new one, select Articles or Files from the main menu and select the Drafts tab:

The tab lists all existing drafts. If the list is long, use the filter fields above the list to show just the drafts of a particular status, or the drafts with a certain word in their titles.

The Status column shows a color for each draft to indicate its status:

• gray = in progress
• yellow = waiting for approval
• red = rejected

Click the gear icon in the Action column for a draft to perform one of these actions:

For drafts of articles:

• Approve - Appears if draft requires approval and you are an assignee (are allowed to approve or reject the draft).
• Preview - Display a preview of the draft to review.
• Details - Display details about the darft.
• Edit - Open the draft for editing.
• Delete - Delete the draft.

For drafts of files some extra options available:

• Open - Open the file in a browser if possible.
• Download - Download the file to a location on your computer.
   

Adding a draft

To add a draft of an article or file, click Add new on the relevant tab and complete the form that appears.

• For a description of the form for adding a draft of an article, see Add an article.
• For a description of the form for adding a draft of a file, see Add a file.

Note: When you add a draft there is no Status field. The status is set when the item is published. You can define article status by selecting Tools from the main menu, and then Lists >> Article statuses.

Approve a draft

If you are an assignee for a draft in its current workflow step you can

• approve the draft as-is and either publish it or move it to the next workflow step.
• edit the draft and save your changes before approving it, as in the previous option.
• reject the draft so it returns to the author for further edits.